Administrative Assistant

Has God gifted you with organizational skills and a heart for serving the local church? Are you called to support pastoral staff, ministry leaders, and the congregation through administrative excellence? As our church continues to grow, we are seeking a dedicated Administrative Assistant (Church Secretary) to ensure daily operations run smoothly and our community stays connected. We are looking for someone who excels in professional communication, attention to detail, and multi-tasking. Are you ready to use your gifts in this vital ministry role?  

Primary Goal
Serve as the primary administrative support for the pastoral staff and ministries of Mt. Zion Baptist Church, ensuring efficient daily operations, clear communication with the congregation and community, and supporting church leadership in fulfilling the mission of the church.  

Key Responsibilities

1. Maintain regular office hours to greet visitors via the video intercom system, answer phone calls, manage mail/deliveries, and check digital messages.   
2. Assist church staff with the weekly bulletin, updating and printing prayer guides, and managing the church facilities calendar.   
3. Process incoming bills with the church accountant, handle routine purchase orders, maintain office credit card logs, and process benevolence requests for the deacons.   
4. Assist the church clerk with keeping accurate membership records, filing official policy and operations documents, and updating the weekly attendance and giving spreadsheets.   
5. Prepare and submit the Annual Church Profile report for the local association and state convention.   
6. Help maintain the church sign software, mass communication systems, and physical filing systems.   
7. Attend weekly staff meetings and devotionals, keeping track of action items and supporting staff as needed.   
8. Serve as an accountability witness for emergency or sensitive meetings when requested.  

Job Requirements

1. Must be a Christian in good standing and active member of a local church of like faith and order (or Mt. Zion Baptist Church), exhibiting the fruit of the Spirit and a personal witness above reproach.   
2. Must view this position as ministry done to the glory of God in service to His Church, operating with high integrity, sound judgment, and strict confidentiality.   
3. Must possess strong professional communication skills, including clear writing, courteous verbal communication, and professional appearance.   
4. Must possess strong organizational skills and the ability to multitask effectively.   
5. Must be proficient in Windows 11, Office Software Suite, Google Workspace, and Canva (or willing to learn).   
6. Must be capable of operating standard office equipment (copy/print machine, folding machine, paper shredder, and door intercom).   

Expected Regular Schedule
Part-time position estimated at 21–23 hours per week.
Projected schedule is Monday, Wednesday, and Friday from 9:00 AM to 4:00 PM.